PERSONNEL FORM UPDATE

DIFF MEDICAL CENTRE

Internal Memo

From: Chief Medical Director                                   To: All Staff of DIFF Concept

Ref.:094/2022                                   Date: 9th  March, 2022  

Subject: Lapses in Submitted Personnel Forms.

The death of Dr. (Miss) Juliet Nguavese Nombur, yesterday morning, Tuesday, 8th of March, 2022 exposed some lapses in the data contained in some submitted personnel forms.

The HOC will send out new forms today to all staff. The filled forms should be emailed back to HOC, CMD and EDA only.

Everyone should resubmit their personnel forms within the next one week ending on Tuesday, 15th of March, 2022. 

But this time;

  1. All information on Dates should be written out in full. For example 6-11-2021 should be written as 6th November, 2021. This is because 6-11-2021 could be interpreted as 6th November 2021 or 11th of June, 2021 depending on how the form was formatted.
  2. The Next of Kin must be a family member. DMC will not  hand over a death certificate to a next of kin who is a non member of the staff’s family. The title of Next of Kin is a big deal. It should be carefully selected.
  3. The address of the Next of Kin must be reachable, traceable  and the phone numbers must be regularly updated.
  4. Relationship with subsisting Next of Kin should be very clear. Answers like Sister is not enough. It should be written as Junior Sister or Senior Sister.
  5. Names of Guarantors should be written out in full.
  6. After the column titled SUBSISTING NEXT OF KIN’S VERIFIABLE PHONE NUMBER, a new column will be added. It is titled; 

NAMES OF TWO PERSONS TO CONTACT IN THE EVENT OF AN EMERGENCY:

Relationship: 

Verified phone numbers:

Reachable or Traceable address:

The answer to the question above may still be your Next of Kin or Guarantor.

Step 1 of 15
DATE SHOULD BE WRITTEN (6TH NOVEMBER 2021 OR 11TH OF JUNE, 2021)